Admin Executive – Solar Company

Key Responsibilities:

1. Office Administration:

• Manage daily office operations such as housekeeping, supplies, and office maintenance.
• Keep records of staff attendance, leaves, and support HR/admin documentation.
• Ensure smooth functioning of all departments with admin support.

2. Documentation & Filing:

• Maintain physical and digital filing of purchase orders, invoices, contracts, and project files.
• Assist with documentation for government approvals, subsidy files, vendor onboarding, etc.
• Organize customer, vendor, and project folders properly.

3. Vendor & Purchase Coordination:

• Follow up with suppliers for delivery, quotations, and invoices.
• Manage office purchases like stationery, tools, hardware, and service contracts.
• Coordinate AMC, vehicle servicing, equipment repairs, and utility bill payments.

4. Logistics & Scheduling:

• Coordinate travel plans, vehicle movements, and technician/site schedules.
• Book couriers, hotel arrangements, and meeting arrangements as needed.

5. Communication & Support:

• Answer routine inquiries via email or phone and direct them to the right department.
• Support management in internal communication, reminders, and reporting.

6. Record Maintenance:

• Maintain records of stock movement, service calls, and admin assets like laptops, SIM cards, uniforms, etc.

🛠️ Skills Required:

• Good communication (Hindi & English)
• Strong organizational and multitasking ability
• Proficiency in MS Office (Excel, Word, Email)
• Familiarity with document filing and office equipment
• Basic accounting or billing knowledge (preferred)

📚 Qualifications:

• Graduate (any stream)
• 1–3 years experience in admin, back-office, or office coordination (solar/technical firm preferred)

💰 Salary Range:

₹12,000 – ₹22,000/month (depending on experience)